Paperless Office

How the move to remote working gave businesses a push to the cloud

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The last year has seen more traditional sectors such as the legal sector, who for many years had been somewhat resistance to change, forced to transform their way of working, virtually overnight. Some of these sectors have been working the same way – primarily paper-based - for decades. That all changed in March. Suddenly, there were no printers at home, teams were working in different areas, and there was no way to do the old method.

Here at Bundledocs, we saw an over 40% increase in demand for our document bundling software. Here are our three takeaways from how the shift to remote working gave businesses the push they needed to take advantage of the cloud.

 

Wariness of the cloud

There was, perhaps, a certain lingering wariness around cloud-based products from a security perspective. People often forget that they use cloud-based products all the time e.g. email.

Once organisations got over the initial reticence, however, they found that cloud-based storage is more secure than, for example, keeping physical documents on a premises.

It is also easier to introduce – as it’s cloud-based, there is no complex installation process.

 

Taking advantage of adaptability

While the cloud technology was there before, the impetus to move wasn’t. Since March, there has been a steep learning curve with adaptability being key.

The team at Bundledocs has seen a cultural shift - it’s been amazing to see how quickly people have adapted. Once the right tools and training were in place, our customers surprised themselves, adapting quickly and reaping the benefits.

 

Keep in contact

Now that that the last few months have proven that teams can work effectively remotely, keep that momentum going by staying in touch with your team. Make sure they maintain and increase their comfort levels with new tools and technologies.

We are continuously updating our software with new functionalities and features – once you take the first step, the sky’s the limit when it comes to the advantages of the cloud.

We have found that once employees are given the right tools for the job at hand, everyone adapts so quickly and wonders why didn’t they didn’t use the technology available to them before.

 

For more information on how to move your organisation’s document production to the cloud, contact our team today!

Three Benefits Of Using Bundledocs

Those working in professions such as the legal profession, business, government organisations, medicine, accountancy and banking are among the many who spend hours of their week compiling and recompiling paper files, but there is a better way.  

Bundledocs allows you to speed up the process by effortlessly preparing quality professional briefs, document bundles, reports, eBooks or electronic binders. As well as this, the many different functions of Bundledocs allow you to go back into documents and make edits where required, and will organise your documents into neat, numbered, sectioned booklets in a matter of minutes, ready for you to save them, share them or print them. A process that usually requires a large amount of time and effort, made simple.

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Three Main Benefits of Using Bundledocs

1.       Your documents are more secure than ever

With Bundledocs, your documents are safe and secure. You can trust that our platform has been developed securely, to offer you the greatest level of piece of mind when working on confidential documents that may have sensitive information.

You can make your bundles password--protected, meaning that only those who know the password can access the files within. If you only want someone to view the bundle temporarily, you can send it through our Secure Share function, which will grant them one-time access. If they require access to the document again, they can request that you send them another one-time access link. Whether you want to create groups for your bundles for you and your colleagues to collaborate on, share bundles with your clients, or invite counsel or third parties to work on documents with you, Bundledocs has you covered.

2.       Access your documents from anywhere in the world

In today’s environment, we are seeing many people working from home. This trend is likely to become part of the norm, even post-Covid-19. When we are able to travel freely again, the four walls of your office could be anywhere from your bedroom to the Bahamas. Bundledocs will allow you to access your documents from anywhere in the world.

Whether you have your PC, your laptop, tablet or phone, you can access all of your files and continue working on Bundledocs, any time, any place. Your team members can also be dispersed far and wide, and all of you will be able to access your shared files from any device.

3.       Become more paper-light

Not only is electronic storage better for the environment but having cloud storage accessible online means you no longer need to worry about lugging around reams of paper from place to place. You can come to your documents rather than your documents coming with you.

Having these documents digitally stored also allows you to utilise Bundledocs further and have your bundles automatically indexed, numbered, hyperlinked and bookmarked to the highest standard every time. As well as this, the bundles are automatically formatted, collated, sections are populated and the document is paginated.

When you are ready, you can then download the complete bundle and print it all in one go, saving you hours that were previously spent by the photocopier. Instead of waiting for documents to be delivered to the relevant people, and gaining their feedback and then reprinting, Bundledocs lets you instantly send and receive electronic documents, meaning you are saving time, money and are working more efficiently, with less paper.

If you are interested in this simple, easy to use platform for increasing your efficiency, get in touch with our team at info@bundledocs.com

3 Ways Lawyers Can Reduce Paper Waste

Whether your environmentally conscious or simply looking to reduce costs, there are many reasons why moving towards a paperless office can be good for your practice. In today’s post we will explore the top 3 ways electronic document bundling software and collation tools, like Bundledocs, can help you reduce paper waste and even save you money in the process.

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SWITCH TO ELECTRONIC BUNDLES

(This one reduceS paper waste + saveS valuable employee time)

We may be biased here but making the switch to electronic bundles is key to reducing paper waste for your practice. Many practices today still manually prepare bundles which can amount to significant paper waste - as well as wasting valuable employee time.

The process of preparing court document and bundles is a time intensive and laborious task. Making the switch to an electronic bundle tool can significantly reduce the amount of time needed to prepare documents. Tools, like Bundledocs, automatically collate documents into a single PDF file handling indexing, paginating and everything in between. As everything is done electronically, making changes is done instantly and there is no paper waste.

For example, if document arrive at the last minute. Simply upload them into Bundleodcs, re-paginate with a single click and download the updated bundle. Just think how much time, effort and paper could be saved!

ONLY PRINT ONCE

(This one reduces paper waste + saves printing costs)

We know that not all courts accept electronic bundles (yet), but that does not mean you can’t produce bundles using electronic document bundling tools.

In an attempt to reduce paper waste and help save on printing costs such as paper and printer ink, making the move to electronic bundling can be really helpful. Using an electronic bundling tool you can handle all preparation electronically and draft again and again until you get it right. No need to print unnecessarily. Simply wait until you need to have a paper copy of the bundle and print. Only print once - one time, one cost.

Plus, when the courts do come to accept electronic bundles, you’ll be ready!

NO POSTAGE REQUIRED

(This one reduces paper waste + removes postage costs)

At Bundledocs we know that you may need to work together on bundles. That’s why we’ve included a range of online collaborative features that can help you reduce paper waste and significantly reduce postage costs when you need to share a bundle with others.

Need to send a bundle to a third party? Then our Secure Share feature is for you. Want to grant access to a collaborator to work on the bundle with you? That’s where Bundledocs Collaboration comes in. Or do you only want to work with your colleagues and team members on bundles? Bundledocs powerful Groups has everything you need to get the job done.

No need to have copies of bundles everywhere. Create a single bundle electronically and grant access to anyone that needs it. Secure and cost effective. Win, win!


If you’re looking to move towards a paperless (or less paper) office, then get in touch. We offer a free 30-day trial so you can test Bundledocs and start reducing your paper waste today.

Top 3 Reasons to Build Electronic Court Bundles Rather than Paper Bundles

On the hunt for a solution to help you create court bundles quickly and easily. You’ve come to the right place. In today’s post we will explore the top 3 reasons your practice should create electronic court bundles rather than paper bundles. Let’s jump right in…

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When it comes to creating court bundles many firms today still rely heavily on printers and manual processes. Why so when there are awesome tools like Bundledocs electronic document bundling software available to do all the time consuming and laborious work for you? So if you’re reluctant to give up the printer, we’ve gathered together our top 3 reasons you should build electronic court bundles rather than paper copies…

INSTANT ELECTRONIC COURT BUNDLES

Creating electronic court bundles rather than paper copies doesn’t have to be hard decision. If you create your bundles using electronic document bundling software you can have both - and you don’t have to do any extra work!

  • No extra work. Bundles created using systems like Bundledocs will automatically produce your bundle in electronic format. Once complete you can easily download in PDF format, save, send and even print.

  • Power of electronic bundles. Even if you are required to print your final bundle, having an electronic copy available will always come in handy. For example, each bundle produced in Bundledocs is automatically bookmarked and the index (which is automatically generated) is fully hyperlinked too - one click and you’re there. Better still we offer in-built OCR functionality so your final ebundle is fully text searchable. Just think no more sieving through leaver arch files!

  • Create court bundles on the go. As you’re no longer tied to your desk and printer, you can create complete electronic bundles wherever you are. Work seamlessly on your case from any location, on any device, at any time.

complete compliance

One of our users Armstrong Family Law recently wrote an article about investing in Bundledocs bundle creation software to help with their move towards a “paperlite” (not paperless) office. In the article he mentioned how lawyers are notorious for having large piles of paper files in their office that are both a combination of current case files and files where cases have concluded. But how can producing electronic court bundles help with this?

  • Instantly Archive Electronic Bundles. Solicitors have to keep files for at least 6 years in order to comply with the requirements of the Solicitors’ Code of Conduct. As such having the ability to save electronic records is great for those that want to reduce paper storage whilst still remaining compliant. Paperlite office here you come!

  • Works with your system. Bundledocs makes it even easier to archive electronic court bundles with our range of integration partners, including: iManage, NetDocuments, Tikit TFB Partner for Windows, Dropbox and many more. Better still we have an Open API which makes integrating with third parties easy.

MAXIMIZE SAVINGS

  • Reduce unnecessary printing costs. Using tools like Bundledocs you no longer need to print bundles unnecessarily. Produce electronically, collaboratively work with others, electronically share with anyone that needs a copy and only print where you need to.

  • Work with anyone. Do you need to work with colleagues in different offices? Or share bundles with clients? Or even collaborate with the other side? There are a range of features available to make document production simple - and will save you time and money too.

  • Changes are instant. Build your bundle up over time, make changes as you go and save all the last minute stress. Make a change? Your page numbering is instantly updated with a single click. With no limit to the amount of changes you can make, you can draft again and again until you get it just right.


Interested to learn more about Bundledocs and how it can help solve your electronic document bundling woes. Get in touch. We offer a free trial so you can test it out and see if it suits your requirements. There’s absolutely no obligation and no credit card required either.

How to Index Legal Documents - A Lawyers Paperless Office

Dreaming of making your office paperless? Then we have just the solution for you. Anyone striving to create a paperless office - or at least a less paper office - needs the right solutions. That's where Bundledocs comes in. 

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So what is Bundledocs you ask? In short, it is a solution that helps you prepare your court bundles, briefs, binders, booklets - really any type of collated bundle. It's completely electronic so is the perfect fit for any legal professional looking to reduce the amount paper wasted when preparing documents. 

How does it work? It's designed to be incredibly simple to use. Just take your document from anywhere - your folder, case or document management system. Bundledocs then automatically organises your documents into a neat, indexed, paginated, sectioned bundle in minutes. Even better, if any changes are needed there is no need to waste time or paper. Just make the change and re-generate. Easy!

 

How can I index legal documents with Bundledocs?

If you are looking for a way to quickly and easily create an index then you've come to the right place. Let take a look at how Bundledocs can help...

Trouble viewing? Check out our ‘How to index legal documents’ video on our YouTube channel

IT'S AUTOMATIC

Yes, that's right. Bundledocs is completely automatic. This means that with one single click, it will automatically create a complete index for you. All you need to do is upload your documents, arrange in the order you want them to appear (just drag and drop) and Bundledocs does the rest - all at the click of a button.

That's not all. It also automatically paginates and numbers your entire bundle, creates bookmarks and even hyperlinks your finished index page so you can easily move around your finished bundle. Click and your there!

Don't believe us? Why not give it a go and create a FREE 30 day trial account (with no obligation) or get in touch and we can arrange a FREE online demonstration for you.

 

EASILY SHARE YOUR INDEX WITH OUTSIDE COUNSEL

From speaking with our clients, one feature they love is the ability to just securely share the index page with outside counsel. This is great as there is no need to print off the bundle each time you need them to review and sent it over. Now you can just send the index page. Rather than going into details about how it all works, we have created a video so you can see for yourself... 

 
 

EFFICIENTLY WORK TOGETHER (AND REDUCE PAPER WASTE)

For anyone looking to adopt a paperless office, our wide range of collaboration options are ideal for you. No need to go printing off reams of paper unnecessarily. With Bundledocs you can work collaboratively in groups, add collaborators for anyone working outside your practice, securely share your bundle with anyone - all direct from Bundledocs. 

 

Interested to learn more about Bundledocs and how it can help you move towards a paperless office? Get in touch to arrange your free online demonstration and free trial. 

 

Get Started with Bundledocs Today...