Electronic Bundle

Benefits of Breaking the Habit of Creating Hard-Copy Bundles in 2024

If you want to make a change for you or your company, it’s not too late to make a New Year’s Resolution. As digital has become our new day-to-day, electronic bundles (e-bundles) are one of the online elements that have popularised over the past few years, particularly in the legal sector.  

The use of e-bundles has significantly changed the way legal professionals and law firms prepare and deliver electronic bundles of their files. Although printing hard copy bundles may not be eliminated entirely from the process, why not start 2024 off right by breaking the habit of creating hard-copy bundles when they are not needed? 

Streamline Business Processes 

Whether it’s a bundle or court file, the production and approval of files can be one of the most time-consuming aspects of the process. Sharing digitally for approval will allow each party to view easily without needing to review physical copies at different times, which can increase efficiency.  

Through the automation of time-intensive tasks, Bundledocs can reduce the stages in document preparation such as photocopying and delivery. Streamlining your operations and giving your team the time to focus on what really matters can also aid with employee retention. Streamlining business processes can also lead to improved productivity as employees will spend less time creating and editing manual bundles. 

Increased Collaboration 

Getting started with Bundledocs is extremely easy - all you need is a device and an email address (single sign on is available also). This makes it simple for teams to get set-up and start producing and collaborating on documents. Bundledocs can be used by anyone in any location, which facilitates the hybrid and fully remote working options that have become part of many standard working arrangements.  

Users can also make bundles fully searchable, making reviewing easy for colleagues, third-party editors, or clients. Research shows that organisations that embrace flexibility and the use of technology that supports remote collaboration are more likely to attract and retain employees.  

Sustainability 

Although paper bundles may still be required if a case goes to court, e-bundles can improve the preparation process by eliminating paper when sharing documents internally and externally. The amount of energy and water used in paper production has a significant and damaging impact on the environment, leading to deforestation and air pollution. Paper accounts for approximately 26% of total waste at landfill sites.  

As paper documents must be transported to their destination, digital bundles that utilise cloud storage can also help in reducing carbon emissions. This can also help you to reduce overheads like postage, couriers and DX. 

Heightened Security 

As the number and frequency of global cyber-attacks continues to rise, organisations may feel cautious about sharing files both internally and externally. Our solution is ISO 27001 certified, which is the international standard for information security management systems. This ensures that your documents are always safe and secure.  

Our customers’ information is stored securely using Microsoft SSL encryption, ensuring a secure communication channel exists which prevents any interception of data from third parties across our network and other internet communications. Users generating bundles can simply invite third parties to view bundles that they have created and all exchanges are security restricted. 

Start Using Bundledocs 

Now that you know the benefits, there’s nothing stopping you or your team from getting started with Bundledocs. Our solution is easy to use and setup is simple. If you are still uncertain about making the switch to digital files, get booked in for a free online demo today!  

The Ultimate Guide for Delivering eBundles

In addition to the creation of ebundles, delivery has become a major part in the overall bundling process. With the time that you will spend preparing your bundles for court, what is the use if you cannot share it with your fellow colleagues, clients or the courts?

For UK-based legal professionals the Judiciary recently released updated guidance on the delivery of ebundles to court. However we would recommend that you contact the relevant courts directly to confirm the type of delivery they will accept. It is important to select a method that will allow you to share your ebundle with the recipient in a way that will not waste critical time. We have outlined the below to give some insight into what delivery options are available to you.

 

1.     Secure Share

With our secure share option, users have the ability to share any bundles created within Bundledocs securely with a third party. From the moment you send the ebundle you have full visibility on the status of the file receiving a notification once it has been sent and downloaded by the intended recipient.

One of the many benefits of this option is that you can send bundles regardless of their size - other options may have a limit on the size of the file being shared which can cause problems if you have a large ebundle to be shared with colleagues, clients or the courts. If it is security around confidential data that you are worried about, this option allows you to share securely via an encrypted hyperlink. In some cases, courts may not be happy to receive files via a third party so make sure to check in before sending.

 

2.     Email delivery

Bundledocs users can share bundles created within the solution with third parties via Microsoft Outlook or alternative email providers. Unlike our Secure Share option mentioned above, final ebundle is sent directly from your email via encrypted hyperlink as opposed to via the Bundledocs platform.

By choosing this option you will still be able to send large ebundles, however the intended recipient will recognise the person the ebundle is being sent by as opposed to it appearing from a third party. This option would be suitable for sharing ebundles with the courts.

 

3.     Direct upload

When preparing ebundles to court, the ability to directly upload your ebundles ensures that your bundle goes directly to the intended recipient. The provision of such a resource by the courts also saves time for your firm as you do not need to look for emails of individuals to share the bundle with.

This option is also suitable when an email is too large to be sent via email. Although the courts may have shared their process for uploading document to their portal with you, it would be advisable to contact the courts directly and confirm how they will accept bundles using this method.

 

To find out more about sharing your ebundles securely contact our support team

Five Tricks To Help Power Up Your E-Bundling

E-bundling has fundamentally changed the way in which court bundles are created. In addition to saving time and allowing you to collaborate with colleagues from anywhere at any time, utilising the additional features that Bundledocs offer can elevate a user's experience. 

Our support team liaise with our customers daily and they have identified the features that our customers regularly enquire about when creating bundles. Read on to see how you can take your bundle creation to the next level.  


Sort documents chronologically 

When preparing large bundles for court there can be a lot of documents that will be worked on. If you are preparing your documents and you need to sort them by date you can do this easily with Bundledocs – in just a single click. To do so, show the documents dates on screen. Following this, you have the option to amend the document dates if needed. Clicking the ‘sort by date’ button will automatically display the dates of each document in your bundle by ascending order. If you are required to present them in descending order, simply click the button again and it will change the filter automatically.  

To see this in action you can visit our dedicated tutorial How to Sort Documents in Date Order.

Move your documents 

When creating bundles, there are numerous documents added throughout the process. Depending on how your bundle is to be presented you may need to move some documents around. We make this easy for you, with the click of a mouse, you can simply move around the order of your documents into your desired structure. Need to move more than one document? You also have the option to select each file and number them in in the order you would like them to appear.  

 

Create a custom index 

In order to meet court requirements creating a custom index within your bundle is vital. The good news is that with Bundledocs this can be done in a simple click. Your first step will be creating sections and adding documents before generating your bundle. Once you generate your bundle your document will be instantly indexed, sectioned, numbered, and hyperlinked. There are many ways that you can customise your index such as changing the title, including dates, removing the index entirely – or even by uploading your own index. With Bundledocs you have the freedom to create an e-bundle that will meet your specific requirements.

Contact our support team for free setup and access to our free templates. 

 

 

Remove section index page 

With Bundledocs you can automatically generate a complete index which is fully sectioned, numbered and hyperlinked for easy navigation. However, in some cases your bundle will not require an index. For instances like these you can remove your section index pages in three simple steps – simply generate the bundle, expand the ‘Section Pages’ section and select ‘Remove Section Index Pages’. Now your e-bundle is ready to go.  

To see this in action you can visit our dedicated tutorial How to Remove Section Index Pages

Share your files securely 

When it comes to sharing your final bundle with clients, colleagues, and the court with Bundledocs you can do so securely. Our ISO 27001 accreditation ensures that your confidential data always remains secure. When sending via email for an added level of security you can password protect your documents ensuring that only those who have the password can open the email.  

With emails the data limitations mean that your bundle may have to be split into sections. To eradicate this, you can share your bundle via our secure share function which allows you to share bundles with a third-party securely with full visibility on when the files is received and downloaded.  

 

If you want to find out about our additional features to make your bundling process even easier get in touch with our support team today.  

Bundledocs announce software update specific to Scottish Court of Session requirements

We are delighted to announce that we have introduced an update specific to Scottish law firm customers. This latest update supports customers by addressing the requirements set out by the Scottish Court of Session - Scotland's supreme civil court.

Speaking on the latest update, Bundledocs CEO Brian Kenneally commented; “Meeting the needs of our customers is always our top priority. This latest update for Scottish law firms eradicates a previously laborious practice, ensuring that firms remain compliant, whilst saving time and reducing human error.”

The update includes a newly created ‘bates numbering’ feature which will ensure that e-bundles created are fully compliant with court requirements. Those familiar with the process of preparing documents for the Scottish Court of Session, will know that previous methods of creating bundles featuring bates numbering, were error prone and labour intensive. This latest feature assigns the bates number to all files automatically, including when additional files are added throughout all stages.

Now Bundledocs users will benefit from a streamlined process which ensures that firms can save considerable amounts of time while also eliminating manual errors. Bundledocs’ e-bundling solution streamlines the document creation process for lawyers and support staff, creating professional fully indexed, hyperlinked, and sectioned electronic casebooks.

Get in touch with the team today to find out more about this latest offering.

Electronic Bundles & Document Production Made Easy for Lawyers

Are you looking to improve efficiency within your law firm?

If your firm is spending too much time and money on extracting, creating and sharing manual bundles, we can help. Our secure cloud-based solution ensures that your firm can work efficiently and help to support your overall growth by lowering costs, reducing time spent on creating and editing manual bundles, and enable secure document sharing with anyone, anywhere.

We handle everything from document bundling, document manipulation, redaction and annotations, collaboration, secure file sharing (great for large bundles) and in-built OCR for complete text searchability.

Plus, with even integrate with all leading case and document management solutions to make document production and electronic bundle creation even easier!

Interested to learn more? Watch our new video to understand who we are and how our solution can save you time and money, all while allowing you to collaborate with others from anywhere in the world.

Get Started with Bundledocs Today...