Embracing automation can improve processes within legal firms and reduce costs. For some, there may be a reluctance to trust when it comes to automation, with some potential security concerns. However, in many cases security can be positively influenced by embracing automation.
We’ve examined a few ways in which your firm can embrace automation to improve your businesses functions and speed up legal processes:
1. Transform manual processes into efficient workflows
Traditionally, the work of legal firms has been done via paper records, kept in large binders on office shelves. However, this process of maintaining and managing files takes time, space and resources from other areas within the firm.
In order to reduce this time-consuming practice, firms should look to introduce an electronic bundling system – freeing up personnel for more important tasks.
When it comes to preparing and updating documents, there is no comparison between a physical file and an e-bundle. With e-bundles, information can be added and redacted at any stage, eliminating the need to restart a file and ensuring client confidentiality throughout the process.
2. Foster greater remote collaboration with improved security
In a recent survey, 67% of lawyers said that they would like to remain working remotely and would be open to splitting their time between the office and home. Remote working has disrupted normal ways of working and it is most likely here to stay. Firms need to be able to adapt with confidence to ensure they remain competitive.
Cloud-based e-bundles are ideal for remote collaboration across teams, eliminating the need to send multiple PDF bundles back and forth. E-bundles can be shared and edited instantly. They also boast high security measures that cannot be compared to a lever arch file.
Remove unnecessary headaches linked to sharing files via individual personal computers. Instead create a single bundle and grant access to anyone you need to work on the bundle via the cloud. Embracing this practice improves collaboration whilst ensuring the utmost security process are in place, no matter where your team is located.
Remote court hearings are now also an increasing reality – creating an immediate need for confidential documents to be shared in a secure and efficient manner. Unlike sharing files via email for example, cloud-based e-bundles allow for documents to be delivered securely ensuring confidentiality.
At Bundledocs, our e-bundling system is ISO 27001 certified. This global certification is awarded to businesses that can prove their systems protect user information both internally and externally.
3. Stay competitive and create a modern service offering
The shift from paper to digital is well underway. Client expectations within this area are continually growing. To keep up with modern clients, a modern service delivery must be adopted. Clients are no longer will to wait for outdated postal services but expect instant communication.
By choosing e-bundling solutions you reduce unnecessary printing, not only helping the environment but also cutting overhead costs and saving time for both firms and their clients.
With more than 700 clients, including leading law firms, across 34 countries, you can trust Bundledocs to provide a robust cloud-based document e-bundling service for your organisation.
Is your law firm interested in automating your physical files into secure e-bundles? Get in touch with us today or start your free trial now.